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Office Manager

Permanent employee, Full-time · Germany (Berlin)
What you will do

About the role
Position: Full time 
Location: Berlin, fully On-site

We are looking for an Office Manager to join our Berlin team. This person plays a key role in ensuring the smooth, efficient, and professional operation of our workplace. This position is responsible for managing day-to-day office activities, supporting staff and leadership, and maintaining a positive and productive work environment.

The ideal candidate is highly organized, proactive, and resourceful, with excellent communication skills and a strong attention to detail.

This role is onsite and you will be working from our coworking space. Full Node is the space for blockchain and web 3.0 initiatives to work and collaborate. As Europe’s largest co-working space for web 3.0 technology, Full Node features private offices, fixed desks, and an open area which hosts regular, vibrant meetups from projects at the forefront of the space. Gnosis opened Full Node in early 2018 to create a space for development and collaboration as we build the future together. Home to over 20 companies, you’ll find a center of decentralized technology in Berlin.

  • Support/make travel arrangements

  • Manage teams' budgets and company expenses

  • Support Finance team with expenses

  • Organize internal events/meetings

  • Manage office orders/requests/subscriptions

  • Assist the teams with office-related requests

  • Manage the company's equipment/swag inventory

  • Manage the company's annual calendar

  • Support and backup the Front Desk team

  • Assist C-level executives with reports

  • Manage the mail

Who you are

  • You have experience as an Office Manager or in an administrative role

  • You have excellent organizational and management skills, with an ability to think proactively and prioritize tasks

  • You have excellent verbal and written communication skills

  • You have strong interpersonal skills

  • You are proactive, flexible/adaptable and able to work in a progressive and fast-paced environment

  • You have an excellent command of English

  • It is a plus: fluency in German

What we can offer you
  • Personal Development: Pursue your professional goals with our support, including personal education budgets and conference allowances. We invest in your growth and learning.
  • Innovation and Experimentation: Interested in exploring new ideas? Dedicate your Friday afternoons to research or work on a side project within our ecosystem. We encourage creativity and experimentation.
  • Flat Hierarchy: Navigate with ease in our organization. Our flat hierarchy ensures your ideas and contributions are valued and heard, without getting lost in a complex structure.
  • State-of-the-Art Equipment: Receive the latest hardware and all the tools you need. We make sure you're well-equipped to do your best work.
  • Growth and Opportunity: Grow with us in an exciting industry. As Gnosis rapidly expands, so do the opportunities for you to make a significant impact. We value initiative and a proactive approach.
  • Inclusive and Diverse Culture: At Gnosis, we are committed to creating an inclusive environment that celebrates diversity. We believe our products and services are enhanced by a wide range of perspectives. All qualified applicants will receive consideration for employment without regard to race, ethnic origin, age, religion, belief, marital status, gender identification, sexual orientation, or physical ability.
  • Community and Mission: Join a team that's passionate about our mission and enjoys working together. We’re not just colleagues; we’re a community driven by a shared goal.
At Gnosis, we strive to create an inclusive environment that empowers our employees. We believe that our products and services benefit from our diverse backgrounds and experiences and are proud to be an equal opportunity employer: all qualified applicants are considered for positions regardless of race, ethnic origin, age, religion or belief, marital status, gender identification, sexual orientation, or physical ability.
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